Instructions for Presenters and Session Chairs

Oral Presentations

The allocated time for the talks are as follows:

Type   Presentation   Discussion
Plenary   50 minutes   10 minutes
Keynote   25 minutes   5 minutes
Regular   17 minutes   3 minutes

A laptop will be available for presentations with MS-Office PowerPoint or Adobe Acrobat formats. Presenters should transfer their files to the laptop at the venue of their presentation as early as possible. Preferable times are during coffee, lunch and inter-session breaks. A student volunteer will be available to assist the presenters. Presenters are requested to submit a short biography to the Session Chair, 5 minutes before the beginning of the session. The biography should include at least your title, name and affiliation.

Poster Presentations

Note that for poster presentations there are two moments: (a) Wednesday morning (April 24), a 3-min oral presentation. In this session, each author has to prepare slides for a 3 minutes oral presentation of his/her work; (b) Thursday morning (April 25), a normal poster session. In this second day, authors should be present during the poster session to explain their work and to interact with fellow attendees.

The paper poster should be in portrait layout and A0 size (841mm (W) x 1189mm (H) /33.1in (W) x 46.8in (H)). Posters should be put up by 7:40 AM on the second day (Thursday) and removed during lunchtime. Posters are to be put up according to the numbering on the poster holder.

We will provide a poster stand similiar to the one shown in the image below. The stand has a hook at the top where you can hook your poster. Please, make sure that your poster has the proper accessories to hook it to the stand.

Poster Stand

Session Chairs

Please take note of the day/time/venue of the session that you are chairing in the program booklet. On the day of the session that you are chairing, obtain any changes to the program from the Secretariat at the Registration Desk.

Before the start of the session, collect the biographical information of the presenting authors. Use this information to introduce the speaker before his/her presentation. Be present in the room where the session is to be held 10 minutes before the start of the session and check that all the presentations have been copied on the notebook provided at the venue. Remind the presenting author about the time available for their presentation; see "Instructions to Authors" for details. Remind the authors at the 2-minute mark (e.g., at the 15th minute of presentation for regular presentations) to make their concluding remarks. Please ensure that there is sufficient time for discussion.

In case of "no-show" or if a talk ends early, do not advance the presentations. The additional time can be used for discussions related to papers presented earlier in the session.